COOKIE POLICY
Cognitiva Systems Inc.
Effective Date: 15 April 2026
Last Updated: 15 April 2026
1. INTRODUCTION
This Cookie Policy explains how Cognitiva Systems Inc. ("Cognitiva," "we," "us," or "our") uses cookies and similar technologies on cognitiva.systems and related domains ("Website").
Relationship to Privacy Policy:
This Cookie Policy supplements our Privacy Policy. Terms not defined here have the meanings in the Privacy Policy.
Consent:
By using our Website, you consent to our use of cookies as described in this policy, subject to your cookie preferences.
2. WHAT ARE COOKIES
2.1 Definition
Cookies are small text files placed on your device (computer, smartphone, tablet) when you visit a website. Cookies allow the website to recognize your device and remember information about your visit.
2.2 Similar Technologies
We also use similar technologies:
- Local Storage: Browser-based storage (HTML5)
- Session Storage: Temporary browser storage
- Pixels/Beacons: Invisible images that track page views
- Scripts: JavaScript code that collects information
For simplicity, this policy uses "cookies" to refer to all these technologies.
3. WHY WE USE COOKIES
We use cookies to:
✓ Enable essential website functionality
✓ Remember your preferences and settings
✓ Analyze how visitors use our Website
✓ Improve website performance
✓ Provide secure authentication
✓ Prevent fraud and abuse
✓ Measure marketing effectiveness
4. TYPES OF COOKIES WE USE
4.1 Strictly Necessary Cookies
Purpose: Essential for website operation. Cannot be disabled without breaking functionality.
Examples:
- Session cookies (keep you logged in)
- Security cookies (prevent fraud)
- Load balancer cookies (distribute traffic)
- Cookie consent cookies (remember your preferences)
Duration: Session (deleted when browser closed) or up to 1 year
Legal Basis: Legitimate interest (necessary for service provision)
Can You Decline? NO - these are required for the Website to function.
Specific Cookies:
| Cookie Name | Purpose | Duration |
|---|---|---|
session_id | Maintain login session | Session |
csrf_token | Prevent cross-site request forgery | Session |
load_balancer | Route to correct server | Session |
cookie_consent | Remember your cookie preferences | 1 year |
4.2 Performance & Analytics Cookies
Purpose: Understand how visitors use our Website to improve it.
Examples:
- Google Analytics (with IP anonymization)
- Error tracking (Sentry)
- Page load time measurement
- Feature usage statistics
Duration: Up to 2 years
Legal Basis: Consent (you can opt-out)
Can You Decline? YES - declining limits our ability to improve the Website but doesn't affect core functionality.
Specific Cookies:
| Cookie Name | Provider | Purpose | Duration |
|---|---|---|---|
_ga | Google Analytics | Distinguish unique users | 2 years |
_gid | Google Analytics | Distinguish unique users | 24 hours |
_gat | Google Analytics | Throttle request rate | 1 minute |
Data Collected:
- Pages visited
- Time spent on pages
- Browser and device type
- Geographic region (city-level)
- Referral source
Data Sharing:
- Google Analytics: Aggregated data only, IP anonymization enabled
- No personal data shared with advertisers
4.3 Functional Cookies
Purpose: Remember your preferences to enhance experience.
Examples:
- Language preference
- Interface theme (light/dark mode)
- Dashboard layout customization
- Dismissed notifications
Duration: Up to 1 year
Legal Basis: Consent (you can opt-out)
Can You Decline? YES - declining means we won't remember your preferences across sessions.
Specific Cookies:
| Cookie Name | Purpose | Duration |
|---|---|---|
language | Remember language selection | 1 year |
theme | Remember dark/light mode | 1 year |
layout_prefs | Dashboard layout settings | 1 year |
dismissed_banners | Track dismissed notifications | 6 months |
4.4 Marketing & Targeting Cookies
Purpose: Measure ad campaign effectiveness and show relevant ads.
Examples:
- Conversion tracking pixels
- Retargeting cookies
- Social media plugins
Duration: Up to 1 year
Legal Basis: Consent (you can opt-out)
Can You Decline? YES - you won't see personalized ads, but may see generic ads.
Specific Cookies:
| Cookie Name | Provider | Purpose | Duration |
|---|---|---|---|
_fbp | Track conversions | 90 days | |
_gcl_au | Google Ads | Conversion tracking | 90 days |
li_sugr | Track LinkedIn campaigns | 90 days |
Important:
We do NOT use cookies for behavioral advertising across third-party websites. Marketing cookies are limited to conversion tracking for our own campaigns.
5. FIRST-PARTY VS. THIRD-PARTY COOKIES
5.1 First-Party Cookies
Set by: Cognitiva (cognitiva.systems domain)
Purpose: Core functionality, your preferences, analytics
Control: Managed by us directly
Examples: Session, CSRF, language, theme
5.2 Third-Party Cookies
Set by: External services (Google, Facebook, LinkedIn)
Purpose: Analytics, conversion tracking
Control: Managed by third parties per their privacy policies
Examples: Google Analytics, Facebook Pixel
Third-Party Privacy Policies:
- Google: https://policies.google.com/privacy
- Facebook: https://www.facebook.com/privacy/policy
- LinkedIn: https://www.linkedin.com/legal/privacy-policy
6. HOW TO MANAGE COOKIES
6.1 Cookie Consent Banner
First Visit:
When you first visit our Website, you'll see a cookie consent banner with options:
- Accept All: Allow all cookie categories
- Reject All: Only strictly necessary cookies
- Customize: Choose specific categories
Update Preferences:
Click "Cookie Settings" in the footer anytime to change preferences.
6.2 Browser Settings
Most browsers allow you to:
- Block all cookies
- Delete existing cookies
- Accept/reject cookies per-site
- Receive alerts before cookies are set
How to Access:
- Chrome: Settings > Privacy and Security > Cookies
- Firefox: Preferences > Privacy & Security > Cookies
- Safari: Preferences > Privacy > Cookies
- Edge: Settings > Cookies and Site Permissions
Warning:
Blocking all cookies may prevent you from using certain features of our Website, including login.
6.3 Do Not Track (DNT)
Browser Signal:
Some browsers support "Do Not Track" signals.
Our Response:
We respect DNT signals and will not set analytics or marketing cookies if DNT is enabled.
How to Enable DNT:
Check your browser's privacy settings.
6.4 Opt-Out Tools
Google Analytics Opt-Out:
https://tools.google.com/dlpage/gaoptout
Facebook Opt-Out:
https://www.facebook.com/ads/preferences
LinkedIn Opt-Out:
https://www.linkedin.com/psettings/guest-controls
7. COOKIES AND MOBILE APPS
Native Apps:
Our mobile apps (if applicable) do NOT use browser cookies.
Alternative Technologies:
- Device identifiers (anonymized)
- App-specific local storage
- SDK analytics
Consent:
Managed through in-app privacy settings.
8. COOKIES FOR LOGGED-IN USERS
8.1 Platform Cookies
When you log into CognitivaOS, we use additional cookies:
Authentication:
auth_token: Encrypted authentication token (7 days or "remember me")refresh_token: Token refresh mechanism (30 days)
Session Management:
workspace_id: Current workspace contextuser_prefs: User-specific settings
Security:
device_fingerprint: Detect unusual login locationsmfa_verified: Multi-factor authentication status
Duration: Varies (session to 30 days depending on "remember me" setting)
Required: YES - these are necessary for platform functionality
8.2 API Session Cookies
For API Users:
API authentication uses bearer tokens in headers, NOT cookies.
OAuth Flow:
Temporary session cookies during OAuth authorization flow only.
9. GEOGRAPHIC CONSIDERATIONS
9.1 EU/EEA Visitors
ePrivacy Directive Compliance:
- Explicit consent required for non-essential cookies
- Granular consent options provided
- Consent recorded and auditable
- Easy withdrawal mechanism
Cookie Wall:
We do NOT use cookie walls (blocking access until consent given).
Legitimate Interest:
We do NOT rely on legitimate interest for marketing cookies.
9.2 UK Visitors
PECR Compliance:
Same as EU/EEA (UK PECR regulations).
9.3 California Visitors
CCPA "Sale" Disclosure:
While cookies themselves don't constitute "sale," sharing data with marketing platforms might.
Your Rights:
- Opt-out of marketing cookies
- Request disclosure of data shared
- "Do Not Sell My Personal Information" link in footer
10. CHILDREN'S PRIVACY
Age Restriction:
Our Website is not intended for children under 18.
No Targeted Cookies:
We do not knowingly set cookies on devices of children under 18.
Parental Control:
Parents can use browser parental controls to block cookies.
11. CHANGES TO THIS POLICY
11.1 Updates
We may update this Cookie Policy:
- When we add/remove cookie categories
- When third-party services change
- To comply with new regulations
- To improve clarity
11.2 Notification
Material Changes:
We will notify you via:
- Email (for registered users)
- Banner on Website (for visitors)
- Updated "Last Updated" date
Notice Period: 30 days before effective date for material changes
11.3 Re-Consent
If we add new cookie categories, we may ask you to re-consent.
12. CONTACT US
12.1 Cookie Questions
Email: privacy@cognitiva.systems
Subject: "Cookie Policy Inquiry"
12.2 Supervisory Authority
EU/UK Residents:
You may file complaints with your local Data Protection Authority regarding our cookie practices.
Find Your DPA:
https://edpb.europa.eu/about-edpb/about-edpb/members_en
13. DEFINITIONS
Cookie: Small text file stored on your device by a website.
First-Party Cookie: Set by the website you're visiting.
Third-Party Cookie: Set by external services embedded on the website.
Session Cookie: Deleted when browser closes.
Persistent Cookie: Remains until expiry date or manual deletion.
Strictly Necessary: Cookies essential for website functionality.
Analytics Cookie: Cookies that measure website usage.
Marketing Cookie: Cookies for advertising and conversion tracking.
14. COOKIE AUDIT LOG
Last Audit: 15 April 2026
Next Audit: [INSERT DATE + 6 months]
Audit Process:
- Scan Website for all cookies
- Categorize cookies (necessary, analytics, marketing)
- Verify third-party privacy policies
- Update this policy
- Update consent banner
Changes Since Last Audit:
- [List any cookie additions/removals]
QUICK REFERENCE
Accept/Reject Cookies:
Click "Cookie Settings" in footer
Delete Cookies:
Browser Settings > Privacy > Clear Browsing Data
Opt-Out of Analytics:
https://tools.google.com/dlpage/gaoptout
Contact Us:
privacy@cognitiva.systems
END OF COOKIE POLICY
Version: 2.0
Last Updated: 15 April 2026
Next Review: [INSERT DATE + 1 year]